Fix - Outlook Express needs to compact disk space.

To free up disk space outlook express can compact messages. Problem is, you don’t even have Outlook Express installed! What’s going on?

This problem occurs if Outlook Express uses a third party search tool to index items on your hard drive. For our purposes we will say that you have Windows Search for your desktop. If you’re using Windows Search, right click the System Tray icon, select Windows Search Options. When the Indexing Options dialog box appears, click the Modify button at the bottom. Find Microsoft Outlook Express in the list, clear the check box, click OK. Microsoft Outlook Express should no longer appear in the “Index these locations:” list. Next, close the dialog box to finish.

By performing this method, Outlook Express should no longer try to index your hard drive and thus should not prompt you to compact your messages.

Outlook 2003 drops connection to Exchange in Vista

If you have recently upgraded to Windows Vista but still like your old Office version 2003, you may have run into a problem with your Outlook dropping its connection. (i.e. searching through public folders, shared calendars)

To fix this issue and maintain your connection you will need to adjust the security settings for your Exchange account.

1. Go to tools > Email Accounts


2. View or Change existing email accounts


 

 

 

 

 

 

 

3. Highlight your Microsoft Exchange account and select Change.


 

 

 

 

 

 

 

 

4. Click, More Settings


 

 

 

 

 

 

 

 

5.Click on the Security Tab and check Encrypt data between Microsoft Office Outlook and Microsoft Exchange Server.


 

 

 

 

 

 

 

 

 

6.Click OK > Next > and Finish to exit and save changes from the Wizard.

Your connection to Exchange should be maintained and access to public folders and shared objects should be restored.

Send to “Undisclosed Recipients” in Outlook

At some point in your life you have probably seen an email come across your inbox with “Undisclosed Recipients” in the To: field. These types of emails are primarily used by departments (i.e. HR), vendors, or individuals who need to send a common email to a set of mutually exclusive email addresses. For example, a Human Resources manager needs to send out a reminder email to a group of company employees that need to be drug tested. The manager does not want the employees to know about each other because of privacy and courtesy reasons, but the common email needs to be sent to over 100 people. Instead of sending the same email a hundred times, the manager will use “Undisclosed Recipients” to send the email once to all parties involved. When each employee receives the email, they will not be able to see what other employees the email was sent to, thereby preserving the anonymity of each recipient. This is just one example of many other useful applications sending to Undisclosed Recipients can have.

Now that you have seen an example and have pondered the benefits of the Undisclosed Recipient, it is time to show you how to use it.

How to send to Undisclosed Recipients in Outlook.

1. Start by showing the Bcc: (Blind Carbon Copy) address bar.

• In Outlook, click New Message to create a new email message.
• On the toolbar of the new email message, click Options and check Bcc

 

2.Properly address the email.

• In the To: field, you will need to enter the following:
  “Undisclosed Recipients” < you@yourdomain.com >
• We need to use the Bcc or Blind Carbon Copy to input the addresses of your recipients. This can be multiple single addresses or a distribution list.

 

3.Once your email has been composed and all the recipients’ addresses are in the Bcc field, you can send it.

 

That’s it! Now when you need to send a common email to mutually exclusive recipients just use the “Undisclosed Recipients” format to help keep everyone’s email private.